Research Incentives | Welcome to NMAM Institute of Technology ------

Policies and Frameworks

1) Research Incentives

a) For publications, patents, books, book chapters, reviewer ship and sponsored projects:

The incentive will be given as lump sum amount once every year in the month of March. The policy adopted for the same is as follows:


Parameters for Assessment

Weight age Points

Percentage of incentive for externally funded projects

3% of grant amount spent on asset creation on completion of the project (closure certificate is to be attached).

Sharing of the above between PI and CI (s)



Publications in the name of Institute during the year


Original Research Papers/review papers/ letter to editor

I Author


II Author (Rs.)

Others(shared) (Rs.)

Paper With IPP>5.5




Paper With IPP 4.51 to 5.5




Paper With IPP 3.51 to 4.5




Paper With IPP 2.51 to 3.5




Paper With IPP 1.51 to 2.5




Paper With IPP 0.51 to 1.5




Paper With IPP <0.5





Authoring/ Contribution to books/ publication in popular Print media




Editor/single author of academic text book with publisher of repute(publisher list attached)- shared if more than one author.


Editor/single author of academic text book with any other publisher)- shared if more than one author.


Contribution to chapter(s) in a academic text book with publisher of repute(publisher list attached)- shared if more than one author.


Contribution to chapter(s) in a academic text book with any other publisher- shared if more than one author.



Review of Papers




Review of papers in Journals (ABDC, Elsevier, spinger, Taylor & Francis, Wiley,Emerald)

300/paper reviewed


  1. Only full-time confirmed faculty members on regular service are eligible for claims.

  2. Only original publications coming under the categories of Review Article, Original paper short / Brief communications, case reports, Letters to the Editor, correspondence are eligible for evaluation

  3. Evaluation and award of incentive points to articles will be based on the list of journals available with Dean (R&D). The list is attached with this circular. Additionally, paper published in other Journals of Elsevier, Taylor & Francis, and Spinger Journal will also be considered for the award.

  4. For articles accepted for publication in journals with Impact factor more than 0.5(in the attached list), the print / publication fee charged by the journal will be reimbursed.

  5. Conference presentations, poster presentations, editorials in journals, publications in souvenirs, abstracts, hand – outs, chairing sessions / participating or being resource person at symposia, workshops, guest lecturing etc. are not eligible for any incentive points.

  6. Authors not from NMAMIT will not be awarded any incentive.

  7. All claims must be accompanied with latest Google scholar citation index report

  8. Full paper proceedings of periodically held National / International conference will be considered as publications provided they are listed in the attached list.

  9. Last date for submitting details along with a covering letter addressed to Principal, is

 b) To provide encouragement for faculty doing Ph.D:

Faculty members of all departments shall be given an allowance of Rs.2000 per month  on completing the PhD course work. Thr allowance is withdrawn on conferment of Ph.D or after 6 years from the date of preregistration/registration, whichever is earlier.

 c) Promotion to associate professor on submission of PhD thesis:

Faculty member of any department will be promoted as associate professor on submission of PhD thesis provided he satisfies other requirements as and when formulated

2) Requirement of publications

Every faculty member must publish atleast one research paper every year. For Shared publication, proportionate share is taken into consideration.

3) Funds for attending conference:

  1. Faculty members with a paper to be presented will be permitted to attend a conference

b) Any faculty member desirous of presenting a paper in India will be given 50% of registration fee and travel and accommodation, however they are allowed to attend maximum of two conferences in a year. However, in exceptional cases, for top quality conferences the faculty may be paid full amount

c) Faculty desirous of attending a conference outside India, will be advised to apply for travel funding from outside agency. Only if the agency supports part of the sojourn will the institute provide rest of the amount. However, they are allowed to attend conferences outside India once in three years. In exceptional cases, for merited papers accepted for presentation in reputed conferences, funding may be provided in its entirety.  In such cases, decision will be arrived at by the research advisory committee. 

4) Research funding:

  1. All faculty members are advised to apply for funding from external agency.

However, in deserving cases, some funding will be provided from the research budget. The merit of the proposal for funding will be decided by the research advisory committee and weaker departments will be given priority 

  1. Every requisition for research funding from the management beyond funding available under research budget will have to be scrutinized and approved by the research advisory before securing final approval of the management

c) Every year small funding will be set aside as seed money to be given young researchers to initiate research. The allotment will be carried out by the research advisory committee.

5) Research Internship for fast learners

Every year staff members who are pursuing PhD and research in general, take under their wings undergraduate students for research internship during summer vacation. The students are required to prepare research paper and may present them in conferences. In deserving cases, small funding may be provided for the purpose.

6) Full –Time Ph.D Programme:

Every year fulltime scholars will be taken to pursue Ph.D in the college under VTU, based on selection. Following policy will be adopted:

  1. Selected candidates will be paid a stipend of Rs 18000 per month during fist two years and Rs 20000 during the third year. In exceptional cases based on the recommendation of the guide, duration shall be extended by one year(during which Rs. 20000 will be paid per month)

  2. The candidate shall work as faculty for atleast three years from the date of conferment of Ph.D. He shall give an undertaking that effect.

  3. If the candidates wants withdraw from the course before the completion of first year, , he/she has to pay back all the stipend paid to him/her

7) Deputation of faculty to full –time Ph.D

  1. Wherever there is requirement, from such department, faculty shall be sent for full time Ph.D.

  2. Full salary is paid during the first three years, and shall be extended by an year in exceptional cases.

  3. Such faculty members will sign an undertaking to serve the Institution for a period of 5 years.

8) Financial support for patents:

Any faculty desirous of applying for Indian patent will be given full financial support. However, the license will be held jointly in the name of the inventor and the Institution.

9) Sabbatical for faculty

Faculty members can avail the facility of paid leave for a maximum period of 1 year for doing Ph.D or during Ph.D course. This facility shall apply only once during his/her Ph.D work. The HoDs shall recommend such applications on the basis of appropriate work load redistribution.

Dr. Sudesh Bekal
Dean (R&D)


Intellectual Property (IP) refers to creation from the mind of any person (inventor) such as inventions, innovations, literary work, artistic works, designs, symbols, names, logos, images. IP plays an important role in providing a competitive edge to any organisation. The tangible assets like inventions, designs, software, brand name and other creative and innovative ideas are more valuable than physical assets. It is necessary to protect these creations in order to enable organisations to earn recognition or financial benefits. In this scenario, Governments of various countries protect the innovative ideas of the inventors through Intellectual Property Rights (IPR). Recently, IPR has become a central issue in the developed and developing countries. The faculty, research scholars, scientists, students and other personnel of NMAM Institute of Technology are actively engaged in various research and development activities of diversified nature. Many of these research and development leads to different forms of IP, which are likely to be commercially exploited unless protected by IPR. In this scenario, NMAM Institute of Technology encourages, facilitates, promotes and safeguards scientific investigations and research of NMAMIT Personnel. NMAMIT IP Policy aims to lay down the process for promotion and support to innovators of NMAMIT for converting their innovative works into IP. NMAMIT IP policy also aims to set forth guidelines for ownership of IP developed at NMAMIT by personnel who are directly or indirectly associated with NMAMIT, either in-house or outsource, sponsored unless specially covered by a policy to the contrary. The office of the Dean (R&D) will address specific cases by using this NMAMIT IP policy document as guidelines. The IP policy of NMAMIT is expected to fulfil the commitment of NMAMIT in order to promote academic freedom and provide a beneficial environment for research and development.

Introduction to IPR

Intellectual Property Rights (IPR) denotes the specific legal rights of the inventors to hold and exercise Patents, Trademarks, Copyrights, Industrial Designs, etc. IPR aims to exclude third parties from exploiting the protected subject matter for a certain period of time (normally 20 years), without explicit authorisation from the right holders. IPR owners can use or disclose their creations without fear of loss of control over their usage during the course of dissemination of their creation/invention. IP confers of exclusive rights in relation to the particular form in which ideas/information are expressed/manifested in the following manner:

  • New and useful scientific and technical advancements in the form of innovations, inventions, products and processes, computer hardware and software, materials, biological varieties, etc. which are patentable. Industrial and architectural designs, models, drawings, creative, artistic and literary works, teaching resource materials, generated records of research including thesis, dissertations, etc. which are copyrightable.
  • Trademarks, service mark, logos, etc.

Role of the office of Dean (R&D)

  • The office of Dean (R&D) has established informal contact with couple of patent attorneys for prior art search, patent application drafting, facilitating patent filing and examination.
  • The office could also coordinate with Nitte University for screening of patent applications, drafting and applying for patents.
  • The office will also help NMAMIT personnel to arrange for trademark registration and securing copy rights related to original work of literary (books, lab manuals, etc), artistic (painting, sculptures, photographs, etc), dramatic, musical work, cinematographic films, sound recording, software programme, etc.
  • The office will regularly conduct awareness programs to educate the importance of IPR for faculty, students, research scholars, R&D institutions, SMEs, large establishments, etc.

Objectives of NMAMIT IP Policy

The objectives of this NMAMIT IP policy are:

  • To foster, stimulate and encourage creative activities in the widest sense in all the areas in which academic, consultancy and research programmes are offered by NMAMIT.
  • To protect the legitimate interest of faculty / scholars / students of NMAMIT and to avoid as far as possible conflict of opposing interests.
  • To lay down a transparent administration system for the ownership and control of intellectual properties and sharing of the revenues generated and owned by NMAMIT.

Ownership of IP

NMAMIT shall be the owner, with the creators specially stated as inventors for all the intellectual property inventions, software designs and specimens created by the creators who include faculty members, research scholars, students and those who make use of the resources of NMAMIT.

The Inventions created by NMAMIT personnel, without using NMAMIT resources and created outside their assigned/normal duties/areas of research /teaching shall be owned by the creators and the revenue generated out of such creations shall be shared in the ratio of 60:40 between the creator and NMAMIT respectively. If an IP has emerged as a result of an Institutional/Industrial consultancy, sponsored to NMAMIT the concerned industry and NMAMIT shall own the IP. This however will not apply to those IP that are covered under specific MoU’s where the action shall be carried out as per the provisions of the MoU’s. If the IP is a result of funds sponsored by an outside agency, then the IP will be shared between NMAMIT and the sponsoring agency on case by case basis, as per MoU/Agreement/Undertaking between NMAMIT and the outside agency. A computer software may be patented, copyrighted, trademarked depending upon the IP content. A copyright software may be distributed for research and teaching purposes by its creator after obtaining appropriate undertaking to the effect that it will not be used for commercial purpose nor will it be transferred to any other party without explicit permission of NMAMIT.

Evaluation of IP and Patent Filing Process

The office of Dean (R&D) will coordinate the activities associated with patenting with the help of external patent attorney. Initial evaluation of patentability of the IP will be carried out by the external agency for a fee which will have to be initially borne by the inventor. However, if IP found to be acceptable for patent/trademark/copyright then NMAMIT will reimburse the prior art search expenses and also cover the entire patenting expenses.

For the year 2018-19 maximum of 3 patent applications will be processed on this basis on first come first served criterion.

Publication Based on IP

For patentable IP, it is essential that the patent protection is filed before the publication or disclosure of it in any other form of public domain.

Maintenance of Patents

For the inventions developed at the NMAMIT with the NMAMIT personnel and the inventors who wish to protect the invention, it is mandatory that the creator has to disclose the creative work by using an Invention Disclosure Form (IDF) available with Dean(R&D). The inventors shall assign the rights of the disclosed invention to NMAMIT. All IP related information that is disclosed to NMAMIT is confidential. Confidentiality shall be maintained till the dates stipulated in the contract between the concerned parties. Once the IPR is ensured, (published in the Journal of Indian Patent Office) the inventor/creator is encouraged to publish the work in the interest of general public.

Patent Fee

NMAMIT shall bear all the expenses of patent filing, provided the IP is found to be patentable by the external agency whose fee for the purpose shall be borne by inventor. NMAMIT will pay the patent fees for the first seven years in all cases when patent is taken by NMAMIT. If it is a joint patent with sponsoring agency, then the patenting cost will be equally shared. If the other agency does not show interest in such process, NMAMIT can either continue the patent by paying the fees for its full term or withdraw application for the patent protection, at its discretion.

Revenue Sharing

The revenue sharing arrangements are as detailed below: 60 % (sixty percent) of the total revenue (lump sum payment, royalty or any other form) accruing from the commercial exploitation of IP owned by NMAMIT shall be credited to creators. 40% of the revenue shall be credited to NMAMIT.


Ownership of the copyrights:

NMAMIT shall be the owner of all copyright works including software and all connected teaching materials designed and developed by employees of NMAMIT.

Further, NMAMIT shall also be the owner of copyrights of works produced, including software and all teaching materials developed by persons not directly associated with NMAMIT, provided NMAMIT has made its contribution in the form of any of the resources. The ownership of copyright by NMAMIT will in no way deprive the claims of the creator/author to publish his/her contribution in a scholarly and intellectual way and they have authority to improve, publish and propagate their works.

For Further Details Contact -

Dean (R&D)
NMAM Institute of Technology, Nitte
Udupi, Karnataka-574110
Phone: 08258281265